Refund and Withdrawal Policies
In the event that a student finds it necessary to cease enrollment at Midland, the following policies respective to charges, credits, refunds and repayment apply. This policy may be revised at any time to comply with federal, state or institutional rules and regulations.
Withdrawal date
The official withdrawal date is the date that the student began the withdrawal process prescribed by the institution, or the date the student officially notified the institution, in writing or orally, of his or her intent to withdraw. This date is critical in determining the student's charges and refunds, in addition to the amount of funding the student has earned from federal, state and institutional aid programs. Any remaining balance due from the student is determined by this date as well.
Process
Any student who intends to withdraw from all classes at Midland Lutheran College shall notify the Student Development Office of his or her intent to do so, either in writing or orally. An exit review of the student's enrollment at Midland will be conducted, consisting of the reason for his or her withdrawal, the last date the student either attended classes or completed an academic-related activity, as determined by the faculty teaching the coursework, and a review of any unusual or extenuating circumstances that prevented the student from withdrawing officially. A review of any other financial obligations due to the College, such as library fines, or telephone charges, will also be conducted.
Students who unofficially withdraw may be charged for a greater portion of the semester than the time he or she was actually in attendance. Therefore, it is always in the student's best interest to go through the official withdrawal process starting with the Student Development Office.
Refund of charges
A refund refers to the reduction in charges for which a student is assessed that is less than the full semester cost. Students who cease enrollment at Midland prior to the end of a semester or term may be entitled to a partial refund of those charges, depending on the date he or she ceases studies. This does not mean necessarily that the student will receive money back for a refund. Rather, the refund may reduce the charges assessed to the student for the period of time he or she was enrolled.
The following policies respective to charges, credits, refunds and repayments apply:
Special Circumstances — Students called to active duty in the Armed Forces of the United States, or leaving the college because of illness or other causes beyond their control, will receive special consideration. Each case will be considered individually based upon the special circumstances involved. The college president may authorize tuition, room and board refunds on a pro-rata basis or such other adjustments as considered necessary in the circumstances. The decision of the president is final.
Voluntary Withdrawal — Students who withdraw voluntarily receive no refund of the application, matriculation, college or special fees. The first "week," as used for refund purposes, starts on the first day classes are held each semester.
Dismissal/Suspension — Students dismissed from the college for inattention to their studies or infringement of college rules are allowed no refunds of any kind, other than those provided by the withdrawal policy applicable to them. Any student financial aid available will be based on the student's last date of attendance and will be calculated accordingly.
Incomplete Aid Processing — Any student not completing the financial aid process as of the last date of attendance may forfeit eligibility for financial assistance that otherwise might have been available during that period of enrollment.
Additional Charges — Students may incur other expenses for which they will be personally responsible and for which no refund is required. These may include, but are not limited to, any fines, unpaid telephone charges, insurance fees, damages, or charges for storage, shipping or incomplete checkouts. These charges are billed from the Business Office.
Tuition and room refunds are determined as follows:
Withdrawal within the first week-90 percent refund
Withdrawal within the second week-80 percent refund
Withdrawal within the third week-60 percent refund
Withdrawal within the fourth week-40 percent refund
Withdrawal within the fifth week-20 refund
Withdrawal after the fifth week-0 refund
Board charges are charged through the week of the last date of attendance and are pro-rated throughout the entire semester, depending on the meal plan chosen by the student.
iMpact Students Refund Schedule
Withdrawal on or before the Thursday prior to the first day of class – 100% refund
Withdraw on or before the Thursday prior to the second class time – 50% refund
Withdraw after the second class meeting time – 0% refund
Withdrawal Before the Beginning of a Term
It is the responsibility of the student to register for and drop or withdraw from classes at Midland Lutheran College in accordance with the policies and procedures outline in the College Catalog and/or Student Handbook. If you do not attend classes they will remain on your record and you will owe all tuition and fees for the courses. It is not the responsibility of the faculty or staff to drop you from classes. This is the sole responsibility of the student. If you register for classes and decide to attend another college or university you must drop the Midland classes before the 100% refund deadline or you will be responsible to pay the appropriate tuition and fees. No exceptions will be made. Students should follow the same procedure for a withdrawal before the beginning of the term as for withdrawals during the term by contacting Student Development.